June 15,2009

A regular meeting of the Board of Trustees of the Village of Arthur, IL, was held on Monday,

June 15, 2009. Village President Ron Kingery called the meeting to order at 7:00pm. Roll calt
was answered by Trustees Terry Ciark, Matt Bemius, and Mike McWilliams. Trustees Karen
Good, Darrell Duzan, and Iris Dicks were absent.

Public Hearing -Eberhardt Village CDAp Grant

Jeff Lahr reviewed the $435,000 CDAP grant awarded to the Village for road improvements and
water line extensions for Eberhardt Village which is finished. A part of the grant program is the
ability to talk about housing needs, drainage issues, etc. President Kingery stated the Village is
battling drainage issues and has a deteriorating infrastructure. The Regional Planning

Cornmission can assist the Village. President Kingery asked him to also contact Lisa Eller of the
Arthur Economic Development Committee.

Approval of Previous meeting minutes

The regular meeting minutes of June 1, 2009; the Water and Sewer Committee meeting minutes
of June 8, 2009; and the special board meeting minutes of June 8, 2009; were approved as
presented. The Tourism Committee meeting minutes of June 10, 2009, were approved as

corrected.

President Comments and Announcements
-President Kingery thanked the AAAOC for the dinner and program last Tuesday night.
-At the recent Strawberry Jam, it was noticed that the Bradford trees aror:nd the gazebo are
losing leaves. He reviewed the care instructions from the Extension Office.
-President Kingery reviewed the Street and Alley projects that are in progress.
-He reviewed his conversations with IDOT about the buggy paths on Route 133.
-A work session has been scheduled for Monday, June 29.
-He stated most of the complaints he's received have been about dogs and drainage. He asked
citizens to be good neighbors.


freasurer Report

S. Perrine commented on the financial documents. No oroblems were found with the Motor Fuel
Tax audit fiom 2007 -2008.
Visitor Comments
Visitors were Marsha Bowyer, Bob Doan, George Fritz, Jeff Lahr, Rod Randall, and Marvin
Sanders. Village employees present were Jeff Mercer and Sue Perrine.
Marvin Sanders commented about trailers being on the streets in his neighborhood for an
extended period of time. He has been in contact with Chief Mike Goodman. He also
commented about drivers not stopping for pedestrians.

Trustee Reports

T. Clark requested the crossing signs be put up on Vine Street and commented on the numerous
potholes in the buggy lanes and the highway on Route 133.
M. McWilliams commented on the inappropriate llrics at festivities at the fairgrounds last
weekend. This was a problem two years ago as well.
President Kingery reviewed a report from the Street & Alley Committee.
Police Chief Report-Absent

Village Attorney Report

R. Crossman also commented on the bamds at the June Bus Jam this weekend.
Old Business
President Kingery stated he received a card flom Barb Eckstein thanking the Board for
approving the signs for all military personnel.

New Business

R. Crossman presented information about the sign requested ffom Eberhardt Village being over a
sanitary sewer. The Zoning Board recommended approving the zoning variance request from
Community Retirement, Inc. J. Mercer stated if it needs to be moved, it will be at their expense.
M. Bemius made a motion to concur with the ZorttngBoard. T. Clark seconded. M. Bernius
expressed concern about all of the lighted signs being installed along Route 133. All Trustees
and President Kingery voted YEA. The Ordinance number will be 06-154-09.

R. Crossman presented information from the Zoning Board approvhrg a zoning variance for 128
E. Iliinois replacing an existing sigrr with a lighted digital sign at Illinois and Hickory Streets. B.
Doan showed a picture of the sign and explained some details about the sign. T. Clark made a
motion to accept the variance requests. M. Bernius seconded. All Trustees and President
Kirrgery voted YEA. The Ordinance number will be 06-158-09.

R. Kingery reviewed the recommendation from the Tourism Committee regarding requests from
the Moultrie-Douglas Fair Board and the Arthur Area Association of commerce. The
committee's recommendation is to donate $1,500 to the Fair Board and $9,500 to the
Association of Commerce. M. McWilliams reviewed the balance and the approximate income
per year for the account. M. Mcwilliams made a motion to approve the Committee's
recommendation. M. Bemius seconded. All Trustees and President Kingery voted YEA.

President Kingery explained the Douglas County Highway Department's offer regarding
signage. An employee is available to put signs on GPS for $600, including the Moultrie Counfy
side of the Village. M. Bernius made a motion to participate with Douglas County Highway
Department in recognition of the signage and grant proposal being written for about $600. M.
McWilliams seconded. All Trustees and President Kingery voted yEA.

J. Mercer explained the setback zones around wells, currently at 500 feet, He explained
extending that to 1,000 feet, since a new gas main has been installed, will be more protection for
the Village, There was discussion regarding any potential litigation. M. McWilliams mado a
motion to approve the minimum and maximum setback zones as submitted. T. Clark seconded.
All Trustees and President Kingery voted YEA. The Ordinance number will be 06-15C-09.
President Kingery reviewed an update about the Arthur / Atwood Road Water Main Relocation
Project. M. Bernius made a motion to approve the pay request #2 for the project for $41,706.66.

M. McWilliams seconded. All Trustees and President Kingery voted YEA.
R. Crossman reviewed the Prevailing Wage Ordinance. T. Clark made a motion to approve the
Prevailing Wage Ordinance. M. Bemius seconded. Trustees Clark and Bemius and President
Kingery voted YEA. Trustee McWilliams voted NAY. Motion was defeated.
M. McWilliams made a motion to reconsider the previous motion. M. Bemius seconded. All
Trustees and President Kingery voted YEA.
M. McWilliams made a motion to approve the Prevailing Wage Ordinance. M. Bernius
secr:nded. All Trustees and President Kingery voted YEA. The Ordinance number will be
06-15D,09.
Approve f,xpenditures

T. Clark made a motion to approve expenditures in the amount of $26,450.48. M. Bemius
seconded. All Trustees voted YEA.
T. Clark made a motion to approve May expenditures not yet approved in the amount of
$125,697"51. M. McWilliams seconded. All Trustees voted YEA.
Adjourn

M. McWilliams made a motion to adjoum; M. Bemius seconded. President Kingery adjourned
the meeting at7:57pm.