June 29. 2009 Work Session

A work session meeting of the Board of Trustees was held on Monday, June 29, 2009, in the
Village Board Room. President Kingery opened the meeting at7pm. Trustees present for the
meeting were Terry clark, Karen Good, Darrell Duzan, Mike Mcwilliams, and kis Dicks.
Trustee Matt Bernius was absent,

Visitors present were Lisa Eller, George Fritz, and Rod Randall. Village employees present
were Jeff Mercer, Steve Peterson, and Jim Watkins.

President Kingery reminded Trustees that this meeting and Committee meetings are for
discussion only. If votes are taken in committee meetings, that is the final action.

The floor was opened for public comment.

Lisa Eller, President of the Arthur Area Economic Development Corporation (AAIDC),
reviewed the status and members of the organization. They are in the process of deciding
priorities and the need to hire an administrator. Ideas are being discussed and representatives
from other development corporations are speaking to the AAEDC.

Rod Randall, President of the Arthur Area Association of Commerce, reviewed the status of that
organization. He reviewed marketing, tourism advertising, and memberships, especially rural
businesses.

Each committee spent about 15 minutes with Village employees to discuss needs, projects, etc.

J. Mercer reviewed questions and concems since he's been coordinating building permits:
tempora.ry pools, fences, decks, satellite dishes, certification of compliance, and zoning changes.
There was discussion about the process ofupdating the Village zoning codss and educating the
contractors and general public if this is done. These things will be discussed in the Zoning Board
and then brought to the Village Board. Current issues will be addressed as they arise.
T. Clark reviewed some resident issues; a boat parked and hash barrels setting on the boulevard
on E. Logan St., drainage in Jurgens Park, and the Fair Board wanting access to the sewer lagoon
area. The drainage in Jurgens Park is a Park Board issue, and President Kingery will check with
the insurance company about the Fair Board access to the sewer lagoon area.
D. Duzan reported for the Street and Alley Committee. Since the last meeting, the street
sweeping has been cut back and priorities readjusted. He and K. Good walked some streets with
J. Watkins and leamed about some of the infrashucture problems. He briefly reviewed the lack
of fi,mding for these problems. Patching will continue on County Road 1008. J. Watkins
reviewed the process to obtain Motor Fuel Tax funds. D. Duzan stated AJ Jess took aerial
photos of ditch for the Village at no charge.
D. Duzan had to leave the meeting.

M. McWilliams reported for the Water and Sewer Committee. He discussed setting goals,
timetables, and budgets. He reviewed some projects needing to be done including the lagoon
control gate and replacing the air conditioners at the water plant. He also reminded those driving
golf carts and UTVs that they are required to follow all applicable traffrc laws.

L Dicks commented on haffic flow on S. Spruce St. and coolers being brought in during the

fireworks event. She asked about late filings for the hotel / motel tax and speed sigrs on
Progress St. and Industrial Pkwy. She reviewed the work she and others have done on Village
flower beds and the work yet to be done around the Visitor Information Center. She stated ideas
for the Visitor Center -a computer slide show, using volunteers, and leaving doors open later for
people to use the restrooms.

There was discussion about staffrng needs to finish installing water meters and plants around the
gazebo parking lot.

President Kingery stated the list of IS training needing to be done will be distributed at the next
meeting. He asked for feedback about asking Kaye Dick to assist in selling lots in the new

subdivision.

President Kingery adjoumed the meeting at 9:07pm.